Hornsby Shire Council

Executive Assistant

Permanent Full time

Salary: $75,243 to $84,336 per year plus superannuation, a 9-day fortnight and flexible working arrangements

Appointed salary will be based on skills, qualifications, and experience.

About us

Hornsby Shire is located on Sydney's upper north shore, approximately 25 kilometres north of the CBD. Known as the ‘Bushland Shire’, our local government area is characterised by bushland comprising national park, major waterways, natural reserves and rural landscape. The rest of the Shire combines urban, rural and open spaces.

Our community values the variety of landscapes throughout the Shire, which is shaped by our natural environment, population growth, housing and employment opportunities. The Shire continues to change, evolve and grow to cater to the changing needs of the community.

About you

You are an experienced administrator/executive assistant looking to grow your career by adding value to the traditional role.

In this role you will require exceptional communication skills and a professional, customer focused attitude. Well-developed organisation and time management skills are essential and your ability to take this role to the next level will be well rewarded.

About the role

Responsible for providing professional and efficient administrative and executive support, primarily to the Director Infrastructure & Major Projects as required. The position will have responsibility for the overall effective management of the Administration Support function through the Director Infrastructure & Major Projects.

Key accountabilities

Within the area of responsibility, this role is required to:

• Coordinate action documents to appropriate Branches for draft response. Follow-up with appropriate staff to make sure all draft responses are back to the Director in a timely manner.
• Liaise with Divisional Leaders, Managers, Administration Support Officers, staff, and other external parties on behalf of the Director and ensure that people are assisted in a professional, efficient and courteous manner.
• Prepare and distribute agenda and minutes of the Infrastructure & Major Projects Lead Team meetings and any other meetings as required by the Director; distribute and any follow-up action as required.
• Prepare and coordinate reports and presentations, in consultation with the Director for Council Meetings, Executive Leadership Team and relevant Team meetings.
• Manage sensitive and confidential information relating to commercial, legal or privileged information.
• Ensure high quality information with an elevated level of accuracy and eye for detail.
• Manage and coordinate the Directors diary.
• Assist and participate in, business innovation initiatives that enable continuous improvement outcomes.

Benefits of working with us!

We pride ourselves on having a fantastic culture with a genuine appreciation for work-life balance. Visit www.hornsby.gov.au/careers and click on 'what we offer' to learn about the wonderful benefits available at Hornsby Council.

For further information and to apply, please visit www.hornsby.nsw.gov.au/careers

Closing date: Tuesday 11 February 2025 at 11.30pm