Hawkesbury City Council

Administrative Support Officer

Be passionate. Be progressive. Hawkesbury City Council.

• Pay Rate from $37.65 per hour
• Part-Time / 28 hours per week
• On-Site Parking + Fitness Passport

Hawkesbury City Council is the largest local government area in metropolitan NSW covering 2,800 square kilometres, incorporating both urban and rural communities. We are committed to working together to deliver outcomes for the community through innovation and best practice.

The Role

Reporting to the Administrative Support Coordinator and based in Windsor, the purpose of this position is to provide end to end secretariat and administrative support for all Council Committee meetings, including scheduling, preparation and live minute taking as well as preparation of agendas and minutes. This position supports Council in word processing, business paper systems, grants, corporate writing style and graphics. The ability to work flexible hours / outside of business hours in order to attend Committee, Panel and Council Meetings will be required.

About You

You will have a robust history as an administrator with extensive experience in live minute taking, preparation of agendas and all administrative tasks supporting a large department and/or organisation. You will be adept at collaborating with internal stakeholders to ensure deadlines are met and will be experienced in maintaining internal documentation and various administrative/governance registers.

Essential Criteria

• Tertiary qualification in business administration or equivalent work experience
• Broad knowledge of Council functions and activities
• Ability to coordinate and deliver meeting agenda papers for Council Committee, Panel and Working group meetings to a strict schedule
• Demonstrated organisational and meeting planning skills
• Advanced word processing skills and a knowledge and understanding of current word processing packages and systems particularly Word, Excel, Outlook and PowerPoint
• Ability to use document management systems
• Typing speed of at least 50 wpm
• Minute taking experience

The Rewards

Hawkesbury Council is a great place to work, with many benefits including:

• Fantastic Team Culture
• Great working environment
• Flexible work arrangements
• Paid Parental Leave
• Tertiary Education Assistance
• Health and Wellbeing Program
• Long Service Leave after 5 years
• Training and Development Opportunities
• Employee Reward and Recognition program
• Employee Performance Review and Planning System
• Fitness Passport
• Social Club - BBQs, Christmas parties, raffles and activities
• Employee Assistance Program for employees and their family

To Apply

For further position details, including the selection criteria and how to apply, visit our website www.hawkesbury.nsw.gov.au or call Council’s People and Development Team on 02 4560 4444.

Applications close Sunday, 2 March 2025

Applicants who do not address the selection criteria may not be considered for this position.

Please note that the canvassing of Councillors in relation to these matters will automatically disqualify the applicant from this process.