Burwood Council

Administration Assistant

• Full-time 12 month maximum term contract available
• Be part of a Council that has a reputation for strong community engagement
• Base annual rate of $66,910.63 - $79,964.83 + 11.5% Super
• Access to flexitime and flexible working arrangements

About us:

The Burwood Council area is a hub of Inner West Sydney and is identified as a Strategic Centre by the NSW State Government. It is a cosmopolitan destination with a thriving business and retail centre with a strong and vibrant future.

Our progressive community enjoys well designed public spaces, inclusive cultural events, intriguing laneways with impressive public art and an enviable restaurant and café scene.

At Burwood our people are our most important asset and central to achieving our exciting and ambitious Community Strategic Plan 2036.

Read on further if you would like to join us

Your Position:

Burwood Council is seeking an energetic team player who understands and embraces the importance of delivering high quality, effective administration support.

Your responsibilities will include but not be limited to:-

• Collect and compile information, prepare documents, correspondence and meeting agendas/presentations/minutes, in line with quality and organisational requirements, to support information flow and inform decision making.
• Respond to email and phone enquiries, communicate services, and resolve, escalate or redirect issues as required, to ensure the provision of accurate information.
• Provide support across the Directorate to ensure efficient and consistent administration service delivery.
• Complete routine financial transactions and purchasing services, ensuring compliance with Council’s corporate practices, policies and procedures.
• Review administrative practices, systems and procedures to enhance unit efficiency and support delivery of quality outcomes.
• Support the delivery of civic and organisational events as directed.
• Collaborate with and assist team members, managers and other key stakeholders to achieve business unit goals, work requests, demands and Council priorities.
• Ensure relevant records are accurately created, maintained and saved in accordance with Council’s policies and procedures to ensure all information is correctly stored and accessible for timely decision-making and use.
• Manage the directorate’s PPE and other supply inventories to facilitate the Directorate’s operations.

To be successful in this role you will have:-

• Certificate III in Business Administration or a related discipline with contemporary experience in a similar role.
• High level of communication, interpersonal and problem-solving skills
• Ability and confidence to communicate effectively with individuals across all levels of an organisation.
• Demonstrated organisational skills with the ability to manage multiple tasks and activities, prioritise work, meet strict deadlines skills all with a high attention to detail.
• Proven computer skills and ability to use a wide range of software applications including Microsoft Office Suite and other content, record keeping and financial applications.
• Ability to work outside of regular office hours when required.

Key Requirements:

• COVID 19 vaccination for all employees (2 Vaccines)
• Willingness to complete a National Police History Check
• Willingness to complete a pre-employment health assessment (where applicable)
• Current NSW Driver's Licence
• Local Government working experience an advantage

Culture & Benefits:

• Access to flexitime 
• Access to flexible working arrangement options
• Annual performance based salary progression (where applicable)
• Health & Well-being initiatives (ie flu vaccinations, skin checks)
• Access to Fitness Passport membership
• Access to Employee Assistance Program (EAP)

Enquiries:

Further information regarding this role can be found in the Position Description or please contact Alexandra Behrns, Executive Assistant Community Life on 02 9911 9918 or via email at alexandra.behrns@burwood.nsw.gov.au.

If you need assistance with your application, any adjustments to the recruitment process, or if you would like to discuss any accessibility requirements, please contact Casey Feeney, People & Culture Advisor on 02 9078 6135.

How to apply:

Please click on “Apply now” and follow the steps.

Applications are to include a resume, cover letter and answers to the online questions.

Closing date:

Monday 27 January 2025, 11:59 pm.

At Burwood Council we celebrate diversity, value inclusion and welcome applicants from all backgrounds, experiences and perspectives. We are committed to creating an environment where every member of our team feels respected, supported and inspired to contribute their unique skills and talents for a better Burwood.

In serving our community, we are also proud to be a child safe organisation.