Bayside Council

Administration Officer (Governance)

Administration Officer (Governance)

• Friendly and team-oriented environment
• Permanent full-time position, 35 hours per week
• Based in Rockdale (close to Rockdale Station)

Our team

At Bayside Council, we are committed to a positive, flexible and supportive workplace culture, where our people and customers feel respected and valued. We are proud to serve our community through operating with transparency, integrity and in the best interests of the Bayside community to deliver exceptional service.

The City Performance directorate underpins the delivery of service excellence by providing expertise in financial services, procurement, governance and business technology.

About the role

Council’s Governance & Risk team provides an active role in organisational governance and transparency.

Provide support high level administrative support including governance related activities across Council to facilitate good practice in ethics and values and the decision-making process.

The role is responsible to support the administration, maintenance and communication of robust governance frameworks and supporting policies, systems, procedures and processes in line with legislative compliance.

Within the area of responsibility, this role is required to:

• Support the provision of accurate advice, support and information to Council business units regarding governance related functions to promote consistent decision making.
• Assist to implement and maintain governance systems and projects to enable legislative compliance and business improvements.
• Provide support to maintain Council’s policy and procedure framework to maintain a current single source of truth for all Council’s policies and procedures.
• Maintain Council’s Business Paper system to reflect currency of the various meetings and forums and provide advice and support to staff.
• Coordinate agendas, minutes, speakers and public notification requirements to support timely, open and transparent Council processes and decision making.
• Update and maintain relevant record management systems and governance, delegations, and reporting registers and systems to meet statutory reporting and policy requirements.
• Provide accurate and timely secretariat services for relevant Council governance forums and meetings.
• Collate relevant information and statistics regarding Council performance against governance responsibilities to enable organisational direction, strategy and decision making.
• Assist to coordinate staff training arrangements to raise awareness of individual and Council responsibilities regarding ethical behavioural standards and governance frameworks.
• Promote the positive and collaborative culture and values of the organisation through open, fair and transparent decision making and ethical, professional behaviour.
• Work in collaboration with and assist the team, manager and other key stakeholders to achieve business unit goals, work requests, demands and Council priorities.
• Preparation of agendas, minutes and presentations.

About you

The successful applicant will be experienced in administration, customer service, negotiation, and complaint handling. They will have a high attention to detail, be computer literate, adaptable to changing priorities, and have research and analytical skills, including demonstrated ability to apply legislation. Strong time management skills are essential.

• We are looking for an individual with the following: Relevant qualifications and/or equivalent experience
• Availability to attend meetings (outside of business hours) as required
• Skills in time management, prioritisation and flexibility in managing priorities
• Interpersonal skills to build internal and external relationships
• Listening, verbal and written communication skills
• Proficiency with information technology systems and applications.

A proven track record in governance or a related field, ideally within a public sector or council environment will be highly regarded. Training is available for candidates that can demonstrate they have the transferrable skills required to excel in this position.

Our benefits and culture

As an organisation, we pride ourselves in offering a flexible working environment centred on delivering great outcomes for our customers, whether internal or external. Bayside Council has a strong culture of collaboration and delivering exciting new initiatives for our community.

• 3 extra days off during Christmas each year
• 15 days sick leave each year
• 2 days health and wellbeing leave each year
• Gym membership discounts
• Additional parental leave entitlements for both parents

Apply now

Before submitting your application, please take the time to read the position description by clicking the paperclip button located in the top right section of this page.

If you have any issues opening the link, please contact us at support.erecruit@bayside.nsw.gov.au

Closing Date: Thursday 27 February 2024

Enquiries: Karen Barrass – Lead Governance on 9562 1707 or karen.barrass@bayside.nsw.gov.au

Applicants may be required to satisfactorily undertake a Criminal History Check, Medical and/or Working with Children check in accordance with the position.

We are an equal opportunity employer committed to an equitable, diverse, and socially inclusive work environment. This role will require a national criminal check and pre-employment medical check.