Burwood Council

Executive Assistant and Administration Coordinator

• Permanent full-time position available
• Base annual rate of $79,964.83 - $93,914.81 + 11.5% Super
• Access to flexitime arrangements
• Lead a team of Administration Assistants and foster a positive organisational culture.

About us:

We are the City of transformation, we work as one team and value excellence, courage and, curiosity.

The Burwood Council area is a hub of Inner West Sydney and is identified as a Strategic Centre by the NSW State Government. It is a cosmopolitan destination with a thriving business and retail centre with a strong and vibrant future.

Our progressive community enjoys well designed public spaces, inclusive cultural events, intriguing laneways with impressive public art and an enviable restaurant and café scene.

At Burwood our people are our most important asset and central to achieving our exciting and ambitious Community Strategic Plan 2036.

Read on further if you would like to join us

Your Position:

Reporting to the Director City Assets, you will play a crucial role in enhancing our professional performance by providing vital administrative and project support whilst leading a small team of Administration Assistants to ensure our operations run smoothly and efficiently.

Your responsibilities will include but not be limited to:

• Leading and directing the work activities of the directorate's Administration Assistants.
• Coordinating and writing various forms of communication including public correspondence.
• Coordinating the Directorate's meetings, including preparing agendas and accurately recording minutes. 
• Overseeing assigned administrative projects while ensuring compliance with organisational standards.
• Reviewing and enhancing administrative practices to ensure streamlined outcomes across the Directorate.

To be successful in this role you will have:

• Diploma
  in business administration or a related discipline with relevant experience in
  a similar role.
• Proven ability to lead and support teams to achieve work targets effectively.
• Strong project management skills with the ability to handle multiple priorities.
• Excellent writing, editing, and proofreading skills for sensitive correspondence.
• Exceptional organisational skills with a strong ability to prioritise tasks.
• Flexibility to work outside of regular office hours when required.

Please note: A full list of accountabilities and essential criteria is located within the attached Position Description.

Key Requirements:

• COVID 19 vaccination for all employees (2 Vaccines)
• Willingness to complete a National Police History Check
• Willingness to complete a pre-employment health assessment (where applicable)
• Current NSW Driver's Licence

Culture & Benefits:

• Access to flexitime arrangements
• Annual performance based salary progression (where applicable)
• Health & Well-being initiatives (ie flu vaccinations, skin checks)
• Access to Fitness Passport membership
• Access to Employee Assistance Program (EAP)

Enquiries:

Further information regarding this role can be found in the Position Description or please contact George El Kazzi, Director City Assets on 02 9911 9859.

If you need assistance with your application, any adjustments to the recruitment process, or if you would like to discuss any accessibility requirements, please contact Casey Feeney, People & Culture Advisor on 02 9078 6135.

How to apply:

Please click on “Apply now” and follow the steps.

Applications are to include a resume, cover letter and answers to the online questions.

Closing date:

Sunday, 16 February 2025 at 11:59 pm.

At Burwood Council we celebrate diversity, value inclusion and welcome applicants from all backgrounds, experiences and perspectives. We are committed to creating an environment where every member of our team feels respected, supported and inspired to contribute their unique skills and talents for a better Burwood.

In serving our community, we are also proud to be a child safe organisation.