Woollahra Municipal Council

Executive Assistant Community & Customer Experience

• $89,366.33 to $96,665.67 p.a. + 11.5% Superannuation
• Permanent full-time opportunity - 35 hours per week + fortnightly RDO
• Potential to work from home up to two days per week - flexible work/life balance

About us

Woollahra is an area steeped in natural beauty and heritage appealing to residents, businesses and visitors who enjoy its many parks, waterfront locations and historic buildings. Our people come from a diverse range of backgrounds and professions creating a dynamic workforce of over 400 staff members.

About the role

An exciting opportunity has arisen for a self-motivated and well-organised Executive Assistant to support the Director Community & Customer Experience at Woollahra Council on a permanent full-time basis. 

As an Executive Assistant, you will play a vital role in providing a range of support and administrative duties for the Director and wider Community & Customer Experience division. 

This is a flexible role in that no two days are ever the same. Tasks will include answering enquiries, maintaining the Director’s diary, proofreading, researching, hosting internal staff meetings and events, including preparation of agendas and minutes, establishing efficient administrative systems, website updates, project support and contributing to the teams as appropriate. Areas of support include Marketing the Gallery, Community and Culture, Customer Experience and Woollahra Libraries and as instructed by the Director. 

About you

We are looking to engage an experienced professional with strong organisational and time management skills and a commitment to providing superior customer service. You will be a high a achiever with:

• Demonstrated experience in providing high level administrative and executive support in a complex and fast paced environment.
• Relevant business certificate and/or an equivalent level of professional competence in office management, business administration or related discipline and/or alternative relevant qualification.
• Advanced proficiency of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent interpersonal skills and a commitment to providing excellent customer service.
• Advanced written and oral communication skills.
• Demonstrated use of initiative and ability to work autonomously.
• Demonstrated organisational skills with excellent attention to detail and accuracy of work.
• Able to adapt to a changing environment and to undertake different tasks each day.
• An understanding of the business of Community and Customer Experience Services and the appropriate mindset and approach.
• Demonstrated professionalism, ethical behaviour and commitment to maintain confidentiality.
• Clearance to work with children as required under the Working with Children Check.

Please click here to view the full list of essential and desirable criteria. 

How to apply

• Apply on line by clicking the link below.
• You will be asked to demonstrate how you meet each of the selection criteria. Please click here to view the position requirements. Applications that do not address the selection criteria may not be considered. 
• If you have a separate statement addressing the selection criteria, please upload it as a cover letter and simply refer to it in the online questionnaire.
• For information on applying for Council jobs, please refer to http://www.woollahra.nsw.gov.au/council/employment/recruitment_and_selection_process
• For further information about the role, please contact Patricia Occelli - Director Community & Customer Experience on 02 9391 7908 during business hours.

CLOSING DATE:   11:59PM on Sunday 2 February 2025

Woollahra Council is committed to responding to its responsibilities under the Work Health and Safety Act 2011 in undertaking all measures that are reasonably practical to ensure the health and safety of all our workers. As of 1st December 2021, new employees must be fully vaccinated (at least two doses) with an approved COVID-19 vaccine and provide evidence seven days prior to commencement.

Should an applicant indicate that they wish to seek an exemption on medical or other grounds, they will need to provide evidence of their circumstances such as an accepted certified medical contraindication.

Woollahra Council is an equal opportunity employer committed to providing a working environment that embraces and values diversity and inclusion. If you have any support or access requirements, we encourage you to advise us at time of application.