Bayside Council

Executive Assistant to the General Manager and Mayoral Support Officer

• Permanent Full-Time | 35 hours per week
• 2 Positions Available
• Competitive Salary | Career Growth Opportunities

At Bayside Council, we foster a positive, flexible, and inclusive workplace, ensuring both our employees and customers feel valued. With a commitment to transparency and integrity, we serve the community by delivering exceptional services that align with the best interests of Bayside.

About the role

We are seeking two highly organised, proactive professionals to join our team: an Executive Assistant to the General Manager and a Mayoral Support Officer. Both roles play a vital part in supporting Council operations and fostering effective correspondence. You will be an integral part of the leadership support team, working closely with key decision-makers and maintaining relationships with diverse stakeholders.

Executive Assistant to the General Manager

In this role, you will provide comprehensive executive, administrative, and secretarial support to the General Manager, navigating a politically sensitive environment. Your strong organisational skills will ensure optimal use of the General Manager’s time, contributing to Council's overall success.

Key Responsibilities:

• Manage the General Manager’s diary, appointments, and correspondence.
• Coordinate high-level correspondence, including briefs and reports.
• Research and advise on complex policies to support decision-making.
• Enhance administrative systems to improve efficiency.
• Maintain accurate records and databases.

Mayoral Support Officer:

You will assist the Executive Councillor Support Officer by providing high-quality correspondence and executive support for the Office of the Mayor and Councillors. This role focuses on preparing and delivering correspondences that align with Council’s strategic goals and ensures timely service to the community.

Key Responsibilities:

• Draft reports, emails, briefs, and correspondence on behalf of the Mayor.
• Distribute Mayoral correspondences in line with Council’s framework.
• Support meetings, events, and delegations for the Mayor’s Office.
• Conduct research and prepare materials for speeches and media releases.
• Collaborate on communication strategies for Council initiatives.
• Maintain accurate correspondence records.

About you

We are looking for a someone who demonstrates:

• Relevant qualifications and/or equivalent experience.
• Proven experience in executive assistant or administrative roles, ideally within a politically sensitive environment.
• Strong organisational, communication, and research skills.

Why Work at Bayside?

We offer a flexible working environment focused on achieving great outcomes for our community. As part of our team, you’ll enjoy:

• A Flexi Day Off every fortnight
• 3 extra days off between Christmas & New Year
• 15 days sick leave each year
• 2 days health and wellbeing leave each year
• Gym membership discounts
• Additional parental leave entitlements for both parents

How to Apply

Please ensure your application includes the following:

1. A clear indication of the position you are applying for in your cover letter.
2. A current resume (maximum 3 pages).
3. A cover letter (maximum 2 pages) outlining how your skills and experience align with the key responsibilities and challenges of the role.

Closing Date: Friday 1 November 2024

Enquiries: Syeda Sabrin – People & Culture Business Partner at syeda.sabrin@bayside.nsw.gov.au  or on 9366 3633.

We are an equal opportunity employer committed to an equitable, diverse and socially inclusive work environment.

Applicants may be required to satisfactorily undertake a Criminal History Check, Medical and/or Working with Children check in accordance with the position.