Blacktown City Council

Executive Support Assistant

Blacktown City is a growing and thriving city, located halfway between Sydney City and the Blue Mountains. With 435,000 residents, we are the largest and most diverse city in NSW, spread across 54 suburbs. Blacktown City is vibrant, dynamic and multicultural, home to a large First Nations community, and more than 180 different birthplaces and languages.

With $22.6 billion regional economy, Blacktown City is also home to 30,000 businesses. Working at Blacktown City Council provides widespread, exciting professional opportunities. Our Council is leading the transformation of Blacktown City and Western Sydney. We are implementing a vision for a modern city, full of opportunity for our residents and businesses.

Our Council is led by highly skilled and experienced professionals, working with talented and passionate teams across a diverse range of business units. We are delivering high quality, customer-focused services, experiences, and facilities, and leading a program of strategic planning, activity and investment.

Blacktown City Council strives to be an inclusive workplace for all people. We welcome applications from all ages and genders, Aboriginal and Torres Strait Islander peoples, people from culturally diverse backgrounds, the LGBTIQ+ community, veterans and people with disabilities.

About the opportunity

This role is an exciting permanent, full-time opportunity with a focus on providing effective and efficient secretarial and administrative service to our Executive Secretariat Unit and Communications and Marketing team. We are seeking a highly motivated and skilled Executive Support Assistant with extensive office administration and clerical support experience.

You will be working closely with our Mayor, Councillors, and Executives to assist in ensuring the organisation operates smoothly and efficiently. The successful applicant will need an excellent level of communication, interpersonal skills and the ability to process and prioritise so that the section can run smoothly.

After hours work on weekdays and weekends would be required occasionally.

Qualifications and experience

Essential:

• Minimum Certificate IV in Business Administration or in a related field
• Extensive experience in providing administration support at an executive level 
• Sound interpersonal skills and a demonstrated commitment to customer service
• Demonstrated proficiency in Microsoft products: Outlook, Word, Excel, and PowerPoint
• Demonstrated proficiency in minute-taking
• Current class C driver's licence
• Ability to work flexible hours.

Desirable:

• Experience in the use of TRIM/CM9, Council’s record management system, and/or DocAssembler, Council’s business paper system
• Demonstrated understanding of the procedures and protocols of local government
• High degree of discretion and integrity in the proper handling of confidential information and tasks
• Ability to work both within a team environment and autonomously.

Remuneration and benefits

The salary and conditions of employment are in accordance with Blacktown City Council’s Enterprise Agreement.

• Entry level for this position starts at $1,730.04 per week
• 35-hour working week 
• Opportunity to participate in Council's flextime arrangement
• Employee benefits such as leave entitlements (where applicable), 11.5% employer contribution payable to your nominated superannuation fund, Fitness Passport, gym membership discounts, and social clubs.

Our commitment to safety

Blacktown City Council is committed to safety. We have introduced alcohol and other drug testing at the pre-employment phase, and via a series of random and cause testing.

We are a child safe organisation that supports and promotes the safety, wellbeing and empowerment of children.

Position description 

Click here to view or download the position description.

  Apply now using our fast and easy-to-use online application process:

1. Have your resume and any other relevant documentation ready to attach. 
2. Have a personal email address ready to use and complete your application without 'logging out' of the system.
3. Review the questions and decide on your responses before commencing your application.

   Best of luck.

Closing date:           Friday 7 February 2025, 11.59 pm    

Contact officer:       Melissa Riddle on 9839 6507

Internal ref:              BCC1077