The Hills Shire Council

Legal Support Officer

• Permanent Full-time role
• Supportive Team Culture
• Aquatic and Fitness membership discounts

Are you exceptionally organised with above average attention to detail? We are seeking a highly engaging and dynamic superstar to provided administrative and clerical support to our Corporate Lawyer. You will have had previous experience as a paralegal or legal secretary and possess excellent communication skills. This is an excellent opportunity if you are looking to progress your career. If this sounds like you, we can’t wait to meet you.

Working with us:
At The Hills Shire Council, we live our values of Honesty, Integrity, Loyalty, Leadership and Safety through the work that we perform for the Community. We are committed to an inclusive, diverse and supportive workplace culture where our people and customers feel respected and valued. Council also prides itself on being a Child Safe Organisation that is committed to promoting the health, safety, welfare and wellbeing of children and young people in our community.

What this role looks like:
• Provide administrative and secretarial services to the Corporate Lawyer, including documentation and diary management.
• Administer Council’s ‘Legal Portal’ to ensure all internal legal requests are submitted, scheduled and actioned by the Corporate Lawyer in a timely manner.
• Provide information to support the Corporate Lawyer with customer enquiries, correspondence and other matters as requested.
• Liaise with internal and external stakeholders to obtain and provide all necessary information and assistance including responding to enquiries and escalating issues appropriately to ensure queries are responded to in a timely manner.
• Coordinate and organise meetings / conciliation conferences, electronic equipment, catering and take minutes.
• Attend to phone, written and online enquiries / requests with discretion and assign to relevant stakeholders.
• Coordinate the preparation of correspondence and reports and Business Papers for Council Workshops and Meetings, including monthly legal status report.
• Provide quality and efficient general legal support including preparing for meetings, registering and updating matter documents, prepopulating standard correspondence and legal document templates, and preparing and maintaining schedules in order to assist Corporate Lawyer.

What are we seeking in our new team member:
• Positive and engaged team member.
• 2-3 years’ experience in a legal secretarial or paralegal position
• Demonstrated experience in dealing with customer enquiries in an efficient & courteous manner
• High level interpersonal, organisational, verbal & written communication skills
• Proficient in Microsoft Packages (Word, Outlook, Excel, PowerPoint, Teams) and Zoom;
• High attention to detail
• Local Government experience (Desirable)
• Experience in using TechOne or similar corporate Systems (Desirable)

Benefits of working with us:
Competitive rates of pay from $79K per annum (excluding superannuation), paid weekly, opportunity to earn a Performance Bonus (up to 2% of base annual salary) and an Organisational Bonus (up to $2K per annum), paid training to keep your skills up to date, Variable Leave, discounted membership to Waves Fitness & Aquatics Centre, free on-site undercover parking, and an active Social Club.

Next steps:
Please review the Position Description available on Council’s Careers Page, Careers at Council and submit your application online by 5pm on 3 February 2025. As applications will be assessed upon receipt, early submission is encouraged, and you may be contacted prior to the closing date.

People with disabilities, who meet the selection criteria, are encouraged to apply. If you require any reasonable adjustments to be made or if you need any other assistance with submitting your application, please feel free to contact the HR team at hr@thehills.nsw.gov.au
Offers of employment will be subject to following pre-employment checks: Psychometric Testing, Reference Checks, Identity Check, Medical checks (including Drug and Alcohol Screening), Working With Children (where applicable), and Criminal History. We assess applications on merit and suitability related to the inherent requirements of the position. Only people with the right to work in Australia may apply for this position.