Maitland City Council

Records and Information Management Officer

Records and Information Management Officer

About Us

Maitland City Council is a diverse and dynamic organisation in a rapidly growing LGA. We are going through an exciting period of change, with a focus on providing progressive services through exceptional customer experience. Due to this continued growth, an opportunity has arisen in our Information Services group, for a Records and Information Management Officer to join our highly skilled team on temporary basis.

About the Role

As the Records and Information Management Officer, you will play a key role in managing Council's information governance processes. This includes coordinating the release of information in compliance with the Government Information (Public Access) Act 2009 (GIPA Act), managing GIPA applications, and maintaining records in line with legislative and organisational requirements. You will also oversee records management practices such as sentencing, archiving, and destruction, ensuring compliance and accuracy across the organisation's records management systems.

In this role, you will monitor and provide advice on compliance with the Privacy and Personal Information Protection Act 1998 (PPIP Act) and other relevant privacy laws, while preparing internal and external reports on GIPA-related data. A key focus will be reviewing and improving policies, processes, and systems related to information access and privacy to enhance efficiency and ensure ongoing compliance.

Additionally, you will provide training and guidance to staff on document and records management, including effective use of Council's records management system. Supporting the information management team with day-to-day operations and special projects, cemetery administration, will also form part of your responsibilities.

About You

To be successful in this role, you will bring contemporary industry knowledge and experience in interpreting and administering public access to information and privacy legislation and regulation, preferably within a local government environment.

You bring a strong understanding of the Government Information (Public Access) Act 2009, coupled with proven experience in managing GIPA requests. Your analytical skills, commitment to confidentiality, and excellent communication abilities enable you to guide stakeholders effectively on GIPA compliance.

With demonstrated knowledge of the NSW State Records Act 1998 including agencies obligations in accordance with this act, record-keeping standards, and best practices, you excel in using and optimising Information and Records Management systems to meet external reporting requirements and organisational needs.

Benefits

This is a temporary full-time role working 35 hours per week, for a period of 12 months, with a base salary ranging from $68,669.00 - $76,222.00 per year, based on demonstrated competencies + 11.5% p.a superannuation.

Council also offers a range of other benefits for its employees including:
- Flexible work arrangements including WFH, condensed weeks or fortnights
- Access to our Healthy Employee Program (HEP): including reduced gym memberships and subsidies for programs that improve health and wellbeing
- Modern office spaces and facilities and free parking.

Questions?

If after reading the role charter you have any questions, please contact Amy Wanless, Team Leader Information Services amy.wanless@maitland.nsw.gov.au

To Apply

To apply for this opportunity, please click 'Apply Now' and submit your resume and cover letter.

Only candidates with current Australian work rights (Australian citizens, permanent residents, NZ citizens with a current passport, valid work visa) will be considered.

Applications close: Sunday, 2 February 2025

What happens next?

Once applications close, we will review all candidates' details against the role requirements and will be back in touch with you to advise the status of your application.

Please note, prior to an offer of employment being made, recommended candidates will be required to undertake a medical assessment (including drug and alcohol testing). Council also completes a range of other pre-employment checks which may include reference checks, psychometric testing or a criminal history check. For more information about the recruitment process, visit the "Jobs at Council" page on our website

Diversity, Equity, and Inclusion

Maitland City Council is dedicated to providing a workplace that is inclusive and supportive and is reflective of the diverse community we serve. We support equal opportunities for all employees, and encourage applications from people from all cultures, nationalities, identities, and abilities. We believe all employees have the right to feel valued, respected and heard. If you have any special considerations or accessibility requirements, please let us know in the recruitment process how we are able to meet your needs.

If you require special assistance, or have any questions about the recruitment process please contact us for a confidential conversation (Recruitment@maitland.nsw.gov.au)