North Burnett Regional Council

Records Officer (Archiving) – FIxed Term Full-Time

• Work type: Fixed-Term Full-time – Until 30/06/25
• Schedule: 9-day Fortnight
• Location: Gayndah
• Salary Range: QLGIA Stream A – Level 1 – 3 ($60,567.18 – $74,835.84 per annum + 12% Superannuation)

Why work with us?

 There really is no better place to live, work and play than naturally beautiful North Burnett.  Home to 6 main townships plus quaint villages, the region boasts incredible National Parks, is agriculturally diverse, and offers an idyllic relaxed lifestyle.

• Work-life balance, this role offers a 9-day fortnight allowing you to enjoy our beautiful rural location, and relaxed natural environment, while having the space and freedom to explore your potential.
• Community and connection, find a sense of belonging and build authentic and meaningful relationships within our close-knit communities.
• Affordable living, enjoy a lower cost of living and better housing affordability.
• Rural lifestyle, enjoy the rural landscapes, clean air, and laid-back atmosphere.
• Rewarding career, this is an exciting time to be joining the team. North Burnett Regional Council offer a dynamic working environment with opportunities for professional development and initiatives to support a healthy work/life balance.

ABOUT THE ROLE

The Records Officer (Archiving) is an essential position within our Information Management team, providing professional and efficient support to ensure the Council’s Records Management functions are compliant with legislative and organisational requirements. In this role, you will manage the retention and secure destruction of records, oversee the transfer of permanent records to Queensland State Archives, and maintain accurate document filing and storage systems.

Additional responsibilities include processing incoming and outgoing mail, managing Council’s primary email address, and delivering high-quality customer service to internal and external stakeholders. You will also assist with Right to Information and Information Privacy applications, end-user training, and new employee records inductions – ensuring the Council’s Records Management practices remain effective and efficient.

ABOUT YOU

You are a motivated and detail-oriented professional with a strong commitment to maintaining accurate and compliant records. Your well-developed interpersonal skills and ability to work as part of a cohesive team will be essential in this role. You bring demonstrated proficiency in Microsoft 365 applications, data entry, and word processing, with the ability to rapidly acquire knowledge of Council’s records management systems, such as MagiQ Documents and MagiQ Enterprise.

A developing knowledge of statutory requirements relevant to records management and experience in a local government environment will be highly regarded. While tertiary qualifications in a relevant field are desirable, a current ‘C’ class driver’s licence is mandatory. Your ability to prioritise tasks, provide exceptional customer service, and exercise sound judgement, confidentiality, and sensitivity will ensure your success in this role.

Key Responsibilities (including, but not limited to)

• Carry out general administrative functions relevant to the work area which are compliant with Council’s policies and procedures.
• Application and management of appropriate retention periods to records according to legislative schedules.
• Destruction of documents in a compliant and secure method as per legislative requirements.
• Transferral of permanent records to Queensland State Archives
• Processing mail for the organisation including via Australia Post, over the counter, and internal intra-office mail.
• Processing of emails received in Councils primary email address including registration and assigning for actioning.
• Searching for and providing appropriate records in relation to Right to Information and Information Privacy applications.
• Physical filing and records storage, including archiving of corporate records.
• Delivery of quality customer service to internal and external stakeholders, including responding to support requests, providing end user training and new employee records management induction.

Please refer to the full Position Description for full details regarding the responsibilities and requirements of this position.

Benefits of working at Council

• Be part of a passionate and talented team
• Generous leave provisions
• Healthy work/ life balance
• Rostered days off (RDO)
• Professional development and training opportunities
• Employee ‘Study Assistance’ scheme
• Employee Assistance Program for work or non-work-related matters

Applications close:  10:00pm, Sunday 16 February 2025

Contact: For further information regarding this position please contact our Recruiter – Jeni Codner from the People & Culture Team on 0447 153 948 during business hours.

Additional Information:
Accommodation / housing – The North Burnett Region offers a range of affordable housing options, ideal for those entering the property market. For short-term or rental accommodation, we recommend reaching out to local real estate agents, who can provide tailored advice and assist with finding the right fit for your needs.
To be considered for this position, you must have unrestricted rights to work in Australia. North Burnett Regional Council is committed to maintaining a drug and alcohol-free workplace and is proud to be an Equal Opportunity Employer.

Please note: North Burnett Regional Council reserves the right to close, withdraw, or extend vacancies at any time without prior notice. Applications will be reviewed as they are received, and candidates may be contacted before the closing date.