City of Greater Geraldton

Records System Administrator and Archivist

Records System Administrator and Archivist (Ref: 1126)

About the position:

The City has a unique and exciting opportunity available for a motivated individual with experience in records management to join the Information Management team.

The successful candidate will be responsible for the effective maintenance, retrieval and identification of State Archives and Permanent & Temporary Records for sentencing in accordance with General Disposal Authority for Local Governments and/or General Disposal Authority for Source Records.

This position will ensure the effective management of Records Management Systems, in collaboration with business units, to meet the Information Management and Information Technology objectives for the City of Greater Geraldton.

This position is offered as a part-time fixed-term position for 12 months. Candidates seeking up to 45 hours per fortnight are encouraged to apply.

Key accountabilities:

• Update and maintain Processes, Procedures and Guidelines in the use of the Records System, Archiving and Digitisation
• Provide training and support for staff in the use of the Records System and digitisation processes, including monthly inductions.
• Monitor and maintain the Records System to a high standard, including security permissions, closing containers, user management, and licence compliance.
• Provide timely advice and support to Council employees for enquiries relating to records management, archiving and retention & disposal.
• Monitor, retrieve and preserve State Archives and City Records at all locations and within City business units to comply with organisational guidelines and relevant legislation including the State Records Act and City’s Recordkeeping Plan.

To gain a better understanding of the role, please call Shane Bishop, A/Manager ICT Services  on (08) 9956 6972.

Position requirements:

Candidates should have a degree in Business Management and/or lesser qualification with significant experience in the application of Information Management principles and practices.

All candidates must have developed skills in Records System administration including the setting of retention schedules, security and classification schemes.

Completion of a pre-employment medical including alcohol and other substances testing is required of all positions at the City.

Remuneration and benefits:

The Information Management Officer position has a salary starting from $84,883 per annum or $42.9568 per hour, offered dependent on knowledge, skills, experience and qualifications.

Some of the additional benefits of working for the City include:

• Up to 20.5% Superannuation (with superannuation co-contribution scheme)
• 22 Annual Leave days per annum
• Health & Wellbeing Program
• Flexible working arrangements
• Career opportunities
• Study Assistance
• Centrally located
• Free parking

About the City

Overlooking the Indian Ocean, Geraldton is a thriving regional city at the heart of Australia's Coral Coast. With a growing population of over 41,000 people it offers a wide range of services and activities. Geraldton is recognised as one of WA's key growth areas and the opportunities in this regional city are plentiful. You can be part of working with us to deliver the best for our community and this region.

The City of Greater Geraldton actively welcomes, includes and values the unique contributions of all people in its workplace. The City welcomes applications from all age groups, people with a disability, and those from diverse ethnic and cultural backgrounds. We are proud to be an equal opportunity employer with strong commitment to fitness for work and safety in the workplace.

Interested in applying?

For information on how to apply for this position, visit the City’s website: www.cgg.wa.gov.au/employment

Applications close 4pm Thursday 6 February 2024